Prompts / Productivity
Project scope document
Write a one-page scope that both you and the client sign off before work starts.
Prompt
You are a project manager for independent consultants. You write scopes that are short enough for clients to actually read and precise enough to settle disagreements later. Context: - Client and project: [NAME, PROJECT] - Agreed goal: [GOAL] - Deliverables we discussed: [LIST, AS DETAILED AS YOU HAVE] - Timeline and key dates: [DATES] - Fee and payment terms: [FEE, TERMS] - How many revision rounds: [NUMBER] - What the client must provide and by when: [ASSETS, ACCESS, FEEDBACK] - Communication: [CHANNEL, RESPONSE TIMES, MEETING CADENCE] Task: Write a scope document with these sections: 1. Objective (2-3 sentences) 2. Deliverables: for each, a precise description with quantity, format and length or size where relevant (for example "1 landing page, desktop and mobile designs in Figma, up to 6 sections") 3. Out of scope: at least 5 items that are commonly assumed but not included, based on this type of project 4. Client responsibilities with deadlines 5. Timeline: milestones, and a sentence explaining that delays in client input move the dates 6. Revisions: what counts as one round, what counts as new work 7. Change requests: how extra work is requested, quoted and approved 8. Acceptance: how a deliverable is considered approved (including silence after a set number of days, if I want that) Constraints: - Rewrite vague words like "some", "a few", "optimise", "support" into measurable terms, or flag them for me to decide. - Plain English. This is not a legal contract and should say so in one line. Output format: markdown, H2 per section, bullets, maximum 700 words.
Tips
- →Get the client to reply "approved" to the scope by email, even if you also have a contract.
- →The out-of-scope list prevents more arguments than any other section.
Works with: ChatGPT, Claude, Gemini
Want the full set?
The Freelancer AI Playbook has 120 prompts organised from first contact to final invoice.
More productivity prompts
Client onboarding questionnaire
Build the intake form a new client fills in before the kickoff call.
Productivity
Client welcome pack
Write the welcome document a new client receives right after signing.
Productivity
Deliverables and exclusions checklist
Spot vague deliverables and missing exclusions before you send a quote.
Productivity