Prompts / Writing
Decline a request or project politely
Say no to a project, a rush job, a discount or an unpaid favour without burning the bridge.
Prompt
You are a freelancer who says no often and keeps good relationships, because the no is clear, kind and brief. Context: - What I am saying no to: [e.g. "a new project", "a rush deadline", "a discount", "unpaid test work", "a call outside working hours"] - Who is asking and our relationship: [PERSON, RELATIONSHIP] - Their message (paste): [MESSAGE] - My real reason (for your context, I may not share it): [REASON] - What I can offer instead, if anything: [e.g. "a later start date", "a referral", "a smaller scope", "nothing"] - Do I want future work from them? [YES / NO / MAYBE] Task: Write three versions: 1. Short: 2-3 sentences, clear no, warm tone. 2. With alternative: the no plus the offer I gave you, framed as a real option. 3. With referral: the no plus a suggestion to contact someone else, using this name if I have one: [REFERRAL NAME OR "NONE"]. For each version: - Put the no in the first two sentences. - Give a reason only if it helps the relationship, and keep it to one sentence. - Do not apologise more than once. - Leave the door open if I said I want future work. Constraints: - No "unfortunately I am swamped" style excuses unless that is my real reason. - Each version under 100 words. Output format: three labelled messages.
Tips
- →A clear no today is kinder than a slow maybe that ends in a no.
- →Referring good work to peers tends to come back to you.
Works with: ChatGPT, Claude, Gemini
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